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Executive Assistant

Data-Driven Lab

is an international IT company headquartered in Belgrade. We develop products in different business industries like fintech, edtech, and analysis. Nowadays, our products are represented in 150 countries.
Our goal is to make our products the most convenient in the world. We use research, data analysis, and optimized marketing to achieve our goal.
There are over 450 people on our team. We offer relocation to Serbia as well as remote work.
We have set ambitious goals for ourselves, so we gather the most vital professionals in various fields. Those who are not afraid of professional challenges and know how to approach them. You will work in a community of like-minded people and become part of a team of professionals in your field. Among our colleagues are guys from telecommunications, fintech, and IT market leaders (Bolt, Tele2, Google, and others).
You will
— Organize and coordinate internal meetings (C-level and team-wide): maintain a calendar, select convenient meeting options, coordinate with participants, control meeting confirmations, and remind invitees of their participation.

— Prepare necessary documentation, and send agendas and materials to meeting participants.

— Keep minutes of directors' meetings (both meetings where the assistant was present and meetings where it was not possible based on video recordings).

— Monitor the implementation of decisions by various executors based on the meetings’ results according to the minutes.

— Create Jira tasks for directors and other meeting participants, control deadlines, and inform the head manager if some tasks are behind schedule.

— Review incoming documents, and analyze tasks for directors for correctness and deadlines according to the criteria from the head manager.

— Take care of various administrative and organizational issues.

— Provide effective communication on emerging issues during the planning and implementation of meetings, tasks, and projects.
It’s a match if you
— Have at least two years of relevant experience.

— Have worked in a company with more than 500 employees.

— Are skilled at preparing structured minutes of meetings and working with various documentation.

— Are highly responsible and punctual.

— Can build effective communication at any level.

— Are highly literate.

— Are experienced in using modern management tools: Google docs/spreadsheets, Jira, Сonfluence, and Notion.

— Are a multitasker.

— Can process large volumes of information.

— Are a confident MS Excel user.

— Use checklists, calendars, and trackers.

— Are skilled in time management.

— Are not afraid of new challenges and ready to dive into the processes to show impressive results.

— Know how to keep up with the company’s events.

— Focused on high results.

— Speak intermediate-level English (or higher).
We offer
— The possibility of a comfortable relocation to Serbia: tickets for an employee, their family members, or a partner, rental housing, relocation bonus, help with applying for a residence permit.

— Work in a multicultural team: our employees live and work in 18 countries, while 80% speak Russian.

— Educational courses in Serbia and abroad, onboarding meetings for understanding highly specialized topics, and participation in journal clubs.

— Ability to influence results and processes.

— Comfortable conditions. We offer basic benefits accepted in modern companies: competitive salary, cozy and comfortable offices, hybrid work schedule, medicine, sports, and hobby compensation. We strive for more.
We have set ambitious goals for ourselves, so we gather the most vital professionals in various fields. Those who are not afraid of professional challenges and know how to approach them. You will work in a community of like-minded people and become part of a team of professionals in your field. Among our colleagues are guys from telecommunications, fintech, and IT market leaders (Bolt, Tele2, Google, and others).
You will
— Organize and coordinate internal meetings (C-level and team-wide): maintain a calendar, select convenient meeting options, coordinate with participants, control meeting confirmations, and remind invitees of their participation.

— Prepare necessary documentation, and send agendas and materials to meeting participants.

— Keep minutes of directors' meetings (both meetings where the assistant was present and meetings where it was not possible based on video recordings).

— Monitor the implementation of decisions by various executors based on the meetings’ results according to the minutes.

— Create Jira tasks for directors and other meeting participants, control deadlines, and inform the head manager if some tasks are behind schedule.

— Review incoming documents, and analyze tasks for directors for correctness and deadlines according to the criteria from the head manager.

— Take care of various administrative and organizational issues.

— Provide effective communication on emerging issues during the planning and implementation of meetings, tasks, and projects.
It’s a match if you
— Have at least two years of relevant experience.

— Have worked in a company with more than 500 employees.

— Are skilled at preparing structured minutes of meetings and working with various documentation.

— Are highly responsible and punctual.

— Can build effective communication at any level.

— Are highly literate.

— Are experienced in using modern management tools: Google docs/spreadsheets, Jira, Сonfluence, and Notion.

— Are a multitasker.

— Can process large volumes of information.

— Are a confident MS Excel user.

— Use checklists, calendars, and trackers.

— Are skilled in time management.

— Are not afraid of new challenges and ready to dive into the processes to show impressive results.

— Know how to keep up with the company’s events.

— Focused on high results.

— Speak intermediate-level English (or higher).
We offer
— The possibility of a comfortable relocation to Serbia: tickets for an employee, their family members, or a partner, rental housing, relocation bonus, help with applying for a residence permit.

— Work in a multicultural team: our employees live and work in 18 countries, while 80% speak Russian.

— Educational courses in Serbia and abroad, onboarding meetings for understanding highly specialized topics, and participation in journal clubs.

— Ability to influence results and processes.

— Comfortable conditions. We offer basic benefits accepted in modern companies: competitive salary, cozy and comfortable offices, hybrid work schedule, medicine, sports, and hobby compensation. We strive for more.

Want to join our team?

If you like complex products and challenging tasks, send your resume.

Tell us why you want to work with us in your CV.
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